Laptop email?

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Framar

Framar

WOW Framer
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Buffalo, New York, USA/Fort Erie, Ontario, Canada
Now that I have my wireless network set up at home, I thought maybe it would be nice to have email on the laptop. I successfully set up my website email address and Microsoft sent a test email - but it went to my desktop, not the laptop.

What did I do wrong?
 
Most email programs generally ERASE the email from the server, as soon as they are downloaded. This is the default setting. As a result, whichever PC happens to check first will grab any pending email and then tell your server to erase it.

However, this is a setting that can be changed on both machines.

Go into the ACCOUNT PROPERTIES for that particular email account. There will usually an ADVANCED SETTINGS area within, where you can set it to:
X LEAVE A COPY OF MESSAGES ON SERVER.
X REMOVE FROM SERVER AFTER ___ DAY(S). (3 days should do it)

This way, the computers will both be allowed get the same emails - as long as they both "check in" with the server, within 3 days of each other. The web/email server will keep all email for that period of time, so computers can retrieve it.

I hope this is helpful

Best regards,
Mike
 
If you have your computers set to automatically check your email, the first one to do that will get the email and usually delete it off the server. You can stop auto checking in your email client.

If you check email yourself, whichever computer you use will get the email and usually delete it off the server.

Once it's deleted off the server, you cannot get it again on another computer.

Depending on exactly what you want to achieve, you can change settings to make it happen!.
 
I would like to be able to get email on both computers, especially the laptop, wherever it may be at the time. Is that possible? Like send and receive email when I am at my shop as well as at home.

Can I import my address book from the desktop?
 
Whaddya doin' now Lucy.

What type of program or e-mail are you using. I can log into my e-mail address from any computer and it's all there. I know you aren't running a server as some have guessed.
 
The instructions in my previous post should fix it so both of your computers will get all the emails from your server. (your website, which is also hosting your email)
 
I am still confused. The email I have been using is Outlook Express (and I have had this account for over 10m years so iIdon't remember how it got set up in the first place) and the laptop uses Outlook which is a labyrinth. I am not finding anything like you are describing, Mike.
 
What Mike said!!!
 
On those 2 programs, I believe you'll find it under the TOOLS pull-down menu (up on top)

Tools -> accounts -> properties -> advanced

It's in there, and the setting to leave mail on the server for 3 days can be changed. But it has to be done on both machines for it to work properly.

Best regards,
Mike
 
Jeff Rodier said:
I know you aren't running a server as some have guessed.
Click to expand...

No one talked about her running a server. All email is managed by a server, it's impossible without one. Most individuals and small businesses let someone do that for them and use the service rather than having their own server, but you still have to access the server to get (and send) your mail.

I would echo Peter's advice - if your provider offers IMAP, set up both computers that way. Then you will always have the same version of your Inbox on both computers, AND you can probably use web-based access to see/get/send your email from any web-connected computer with a browser.

If you do decide to keep the POP mail, I would suggest also checking the box that says "Delete from server when deleted from deleted items", and when you have SPAM or something you just know you don't want, instead of just pressing Delete, press Control + Delete. This bypasses the Deleted Items folder and really deletes it. That way you don't have to go through the junk again. OTOH, if you have your setting to "Empty Deleted Items on exit" set to Yes, you can just delete normally. Note that with this method you will have to execute a Send/Receive on the machine you're at after deletion to let the server know which items have been deleted.
 
OK, I managed to find the proper settings under Tools in Outlook Express, but in Outlook I see nothing on any page designated Tools.

Here's another question:

Can I set up Outlook Express on the laptop (which runs on Windows 7). I am not liking Outlook at all.
 
Outlook express was from 2001 and XP, and is no more.

Windows Mail replaced it in 2006 with Vista, and is no more.

Windows Live Mail is the most current free email program, and what the previous two have evolved into. That came out in 2008 with Win7, and is what I personally use.

It doesn't always come bundled with new computers, but the good news is that you can add it if you wish. http://explore.live.com/windows-live-essentials-other-programs?T1=t2

Of course if you already have the paid full version of Outlook 2010 on the Win7 machine, that's not bad either.

Best regards,
Mike
 
So Windows Live Mail is different from Microsoft Office 2010 Outlook?

I am sooooooo confused.....

But I suppose if I am going to switch email accounts I may as well do it now while there are no pesky emails to contend with.

The reason all this came up is because my shop phone died yesterday and I thought email would be a good way to get in touch with customers, aside from my cell phone which no one will answer because no one has the number. Shoot me now.
 
Framar said:
OK, I managed to find the proper settings under Tools in Outlook Express, but in Outlook I see nothing on any page designated Tools.
Click to expand...

In Outlook 2007, it's Tools > Account Settings. Make sure you're on the Email tab, select the account (probably the only one there is) and click Change. On the window that opens, at the lower right corner is a button that says "More Settings...", click that and go to the Advanced tab. That's where the settings are (I believe - I use IMAP so the dialogs are slightly different).

As to Outlook versus Windows Live, Outlook is more robust but maybe it's additional features make it unnecessarily difficult to use.
 
So, since my head is spinning, tell me about this IMAP thing? How do I get that? Would it work just as well as transferring my old email carp into the new computer?
 
Do you actually need to download you email to any of you computer. I use gmail via my browser, I can read my email on my desktop, laptop, galaxy pad and my HTC phone.

About the only downside of how I do it is if I cannot get on line I cannot see my email, that said WiFi outage is very rare and if it happens most people in my location will also be out.

Gmail have a way of downloading to your computer I do have it on one system, however I have not had to use it for over two years.

The up side of gmail is that Google take care of all your back up and you can access you email from any computer anywhere in the world.

My business email is also on a gmail app using my web domain.
 
Alrighty then, I have another question. You know when Windoze asks you if you want it to save your password that you just typed and you click "Yes" and then you never see your password again, only a row of asterisks?

Is there some place where the real passwords are stored in Windoze?
 
Framar said:
Thanks, Peter, but your response only confuses me more. ;)
Click to expand...

IMAP works sorta like Gmail, where all the mail is stored on a server. You access the server via the web or a client like Outlook. If you use a client, the headers are downloaded, and when you open a message it is downloaded and stored locally so you can view it whether you're connected to the internet or not.

However, not all servers support IMAP. For one thing, since all your mail is stored on the server you (they) will need more storage space which costs money. If your mail server offers IMAP all you should have to do is go into Outlook, Tools > Account Settings, and click New Account. Then you will go through the setup process using the IMAP settings from your provider. For instance, here are the instructions for setting up your Gmail account as an IMAP mail account in Outlook 2007.

As to where the "real" passwords are stored, they are not stored anywhere or in any format that is accessible to a normal person (not that you are normal!). This is for security purposes - if someone sat down at your computer and went to "that place" where they are, they could get them just as easily as you...
 
Thanks, David. I fear I am hopeless.

I got a bunch of postage stamps for Christmas so I do believe I will just go back to snail mail..... ;)
 
Framar said:
Alrighty then, I have another question. You know when Windoze asks you if you want it to save your password that you just typed and you click "Yes" and then you never see your password again, only a row of asterisks?

Is there some place where the real passwords are stored in Windoze?
Click to expand...

Hmm.. when you owned yourself the notebook, you have listed yourself as the administrator. So you have to remember you strong password and username somehow. Otherwise you can loose all your data/files when you can't do the login anymore...... ;)
 
In a bind you can always sign into your actual e-mail account and everything is there Mar. That is why I asked what software you were using. I would go insane if all of my accounts were pushed into an exchange program. I have several levels of e-mail accounts to sort junk from personal and business.
 
Hate to say this Mar, but the people I know who don't care for Outlook in any shape or form, have all opted for Mozilla Thunderbird for email and Firefox for web browser. I really like both of those. They don't seem to have the difficulties of Outlook, etc.

You can hit me now.

Perhaps now would be a good time for some of that yummy Lorraine Swiss!
 
Exchange Server email

Mike is right. If you are using POP3 protocol or IMAP (which is what most mom & pop businesses do) then what you need to do is pick a computer where your email will be stored (e.g. desktop).
Once the email is downloaded into the desktop, it gets deleted from the remote server, so you cannot get it on the laptop. best thing you can do is have the laptop download the email and "leave messages on server" (see above). So you can download to laptop and then get it again on the desktop for archiving purposes.
The problem with this is that once the email gets downloaded into the desktop, then you cannot see it on the laptop unless you checked your email there first and downloaded it there... But if a particular email you only got into the desktop, then you will never be able to get it into the laptop afterwards. Makes sense?
The best solution would be to switch your email service from POP to an Exchange server. That might set you back $50-$100 per year but your email will be accessible from any device anywhere in the world because it will be stored remotely. For some people who are on the go this is worth it...
 
IMAP, Thunderbird etc.

@ Mar : Thunderbird is to Firefox what Outlook is to Internet Explorer. I personally like Outlook over Thunderbird but I guess it's what each person is used to....

@ David: I suppose you are happy with IMAP. I only used it once in the past (before migrating to Exchange) but my experience with it was mediocre. I was getting a lot of duplicates and at some point, you have to delete the messages from the server and decide to download them in one or the other computer. Does it work well for you?
 
Thanks for the info, Alex. I do believe I have given up for now. I will consult my techie wiz the next time he comes to visit.
 
I think we are over complicating this.

As long as you make that same simple settings change on both (or even 10) computers, they will all get the same emails... ALL of the emails :)

Go into the ACCOUNT PROPERTIES for that particular email account. There will usually an ADVANCED SETTINGS area within, where you can set it to:
X LEAVE A COPY OF MESSAGES ON SERVER.
X REMOVE FROM SERVER AFTER ___ DAY(S). (3 days should do it)
Click to expand...
Best regards,
Mike
 
In Outlook 2010, the new "Microsoft menus for dummies" put those settings in a obscure location. Click file tab, then account settings, then click the drop down box. In the window that opens make sure the account you want to change is highlighted, then click on the little word "change". and a box will open that has an advanced tab. Click to open a box that allows you to select "leave on the server" and pick the number of days. Close the boxes no "cancels", when you see a next option allow Outlook to test the settings and exit.

PIA for someone who grew up with the old hierarchal menus.
 
That sounds so logical, Pat, but I am only getting so far as highlighting my account and I am seeing no word "change" anywhere. How little is it? And where is it?

I feel like such a maroon.....
 
OK, finally found the right page (by clicking on every danged thing I could see) - and set the 3 days. Sent test email. Which arrived on the desktop. Not on the laptop.

I am getting a headache.....
 
Be aware about this setting in 3 days limited. If you don't pick your mail in that period it can be deleted as well... In my opinion it's safer to choose IMAP. With IMAP you have no limited storage-period of incoming mail.
 
The laptop just tinkled and a message popped up, from Outlook that they had sent a test email.

4 test emails in the Inbox of the desktop and NADA in the Inbox of the laptop.

Peter, I check my email all the time - I have never been away for more then 8 hours, much less three days!
 
Framar said:
OK, finally found the right page (by clicking on every danged thing I could see) - and set the 3 days. Sent test email. Which arrived on the desktop. Not on the laptop.

I am getting a headache.....
Click to expand...

Once you adjust it on both, it'll be available to both machines - as long as both check within 3 days.
 
Would you like me to access both computers, right now, and change the settings for you?

If so, go to the grumble chat room and we can talk about it. (can also msg on facebook chat, or via skype with icon to the left)

Mike
 
I think I have found the problem, Mike. At first I only entered my website email address into the Outlook program, and I imagine I have to add my home email address into the system as well but I am having problems with my password because they changed it for the overall connection but now I am totally confused - I think I have to call my ISP to reconfigure the password.

Does that make sense to you?

I have only ever received my website email through my home email.
 
Framar said:
I think I have found the problem, Mike. At first I only entered my website email address into the Outlook program, and I imagine I have to add my home email address into the system as well but I am having problems with my password because they changed it for the overall connection but now I am totally confused - I think I have to call my ISP to reconfigure the password.

Does that make sense to you?

I have only ever received my website email through my home email.
Click to expand...

The setting I had you change doesn't require modifying the password, or adding any new accounts. You can just double click the one that is already there (or click properties or click change, depending on the program), to modify the advanced settings for how many days it should retail the mail on the server.

If you added any accounts to the list, it's ok to remove whatever (new) account was added. Then you can go back and change the one that is already there (and working)

At no point should you have to change the password, though.

If you want me to take a quick look at it before we have dinner, I can do so now.

Mike
 
amizan said:
@ David: I suppose you are happy with IMAP. I only used it once in the past (before migrating to Exchange) but my experience with it was mediocre. I was getting a lot of duplicates and at some point, you have to delete the messages from the server and decide to download them in one or the other computer. Does it work well for you?
Click to expand...

IMAP works like Exchange. You don't ever need to delete messages (unless you want to) and/or download the messages. If I send an email from my iPhone, when I look at my Sent Messages on my PC I see it there. If I delete a message using webmail from a library computer, it's gone on my PC or iPhone. What you do one place is always visible with any other client.
 
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