Check numbers for auto payments in Quickbooks

[Richard Darling]

Does anybody know how I could set the check numbers Quickbooks uses for auto payments (i.e. paying bills without printing the check). I pay alot of my bills with my banks billpay service now, and Quickbooks apparently started numbering these non-printed checks at the same place as my printed checks. The result is almost every time I go to print checks, it tells me the check # is duplicated. This could also cause a problem in the future when I'm trying to trace down a payment and can't tell the difference between a billpay check and a printed check.

I'm using Quickbooks for Mac - Quickbooks Pro 6.

Thanks.

 

[MarkyW]

I think something along the lines of this should work. Go to 'Lists' - 'Memorized Transactions' which will pull up the list of the auto payments you have set up. Then double click on one of them which will pull up the check. It will have a check number on it. Just delete that number and in it's place type 'auto'. Then go to 'Edit' - 'Memorize check' which will then say you already have this memorized - do you want to replace it or make it a new check. Click on 'Replace'. Then on the check click 'Cancel'. This will keep the check from going into your register as a transaction right now. Your check number now should show up in your register as 'auto' from now on.

I just tried doing this and it seemed to work correctly for me. Of course you have to take into account that I'm using Quickbooks '99 which has a patch so it's Y2K compliant.

Hope this helps.

 

[Richard Darling]

Thanks Marky. I'll check out that process.

I probably used the wrong term. Quickbooks' autopayments happen on a schedule, without having to be initiated. I was referring to the "Pay Bills" window, which allows you to select the payments to make, and gives the option of paying by check or other method. If by check, you can select whether to print the check or not.

 

[Dave]

I use QuickBooks 2003 and just type in "debit" where you would have the check number in the last window before you finalize the payment. However I don't use QuickBooks to write my checks so I manually type in a check number anyway if paying by check.

If it was payed by credit card I just type in "CC"

 

[MarkyW]

If it's not a regularly recurring payment and you're paying through the 'Pay Bill' window, then you can disregard most of what I said and do like Dave said and just replace the check number with 'debit' or 'auto' or 'billpay' or whatever you want to signify the payment. That should do the trick.